Site summary
Property size, the areas in scope, current condition, drainage or grade issues, and access constraints for equipment.
Landscaping · free template
Landscaping proposal template
Landscaping proposals are won on clarity about materials and weather. The client wants to know what is going in the ground, who hauls the debris, and what happens if it rains for a week. This template answers all three before the price appears.
What the client is really deciding: "What exactly gets installed, and what happens if the weather turns?"
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Section-by-section structure
Scope of work by area
Break the property into zones — front bed, side yard, patio, rear lawn — and list the work per zone. Zone-by-zone scope is what prevents 'while you're here' requests.
Materials and plants
Named species and sizes, hardscape materials, quantities, and who supplies them. Note substitutions policy for plants that are unavailable at install time.
Site preparation and cleanup
Demolition, debris haul-away, grading, and protection of existing features. State explicitly whether disposal fees are included.
Schedule and weather
Start window, crew days, and a clause that weather delays shift the schedule without changing the price.
Warranty and maintenance
Plant warranty period and its conditions, plus an optional maintenance plan priced monthly or seasonally.
Investment
Total with a materials and labour split, deposit amount, and the change-order rate for added work.
How to price this work
| Pricing model | Best when | Typical range |
|---|---|---|
| Fixed project price | Defined install with measured areas | $1,500 – $30,000 |
| Per square foot | Sod, paving, and mulch work | Rate x measured area |
| Seasonal maintenance plan | Ongoing upkeep after install | $150 – $800/mo |
Ranges are general market guidance, not a quote — price against the outcome for your client.
Mistakes to avoid
- No plant substitution clause, so nursery shortages become your problem.
- Debris disposal left unstated and absorbed into your margin.
- A firm completion date with no weather allowance.
- Warranty promised without watering conditions attached.
- No deposit, so material costs are financed by you.
Frequently asked questions
Should the proposal include a design drawing?
Include a simple zone plan, not a full design. Detailed design is its own paid phase and giving it away removes your strongest upsell.
How large a deposit should I ask for?
Enough to cover materials, commonly a third to a half. Say what it covers so it reads as logistics, not distrust.
How do I handle change requests mid-install?
One line in the proposal: added work is quoted as a written change order before it starts. Verbal additions are how landscaping jobs lose money.
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Answer a few questions about the client and the project. LogicVanta drafts every section above, then gives you a shareable link your client can accept in one click.
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